Payroll and Accounting Specialist

Reports to: Chief Financial Officer

Work hours: Monday through Friday, 30–40 hours per week

FLSA status: Non-exempt

Location: In person, 3135 Lorain Ave, Cleveland, OH 44113

Summary

The Payroll and Accounting Specialist will be responsible for payroll administration, accounts payable and receivable, and expense administration. Performs other duties of a similar nature as may be required.

Essential Duties and Responsibilities

Payroll Administration

• Maintains payroll system with new and terminated employees. Processes individual change forms such as W-4, Direct Deposit, 403b, etc. in a timely manner.
• Reviews timesheets (regular and grant) and enters this payroll data for third party processing (ADP Workforce Now).
• Processes mass payroll change/updates such as Health Insurance, PTO, etc.
• Distributes checks and advances. Handles basic payroll questions from employees and/or managers.
• Analyzes monthly payroll and PTO, including PTO carryover and payout at the end of year according to company policy.
• Prepares various payroll reports as necessary for auditors and grant invoices.
• Assists Director of Human Resources with applying deductions for various employee benefit programs.

Accounting Administration

• Deposits all checks and cash received in appropriate bank account and posts these deposits to the appropriate accounting system.
• Posts credit card deposits in bank account.
• Manages employee reimbursements, reviews, verifies, and documents.
• Monitors and analyzes reports from QuickBooks, prepares various management reports as necessary.
• Processes accounts payable/credit card transactions, which includes reviewing invoices for validity and proper approvals, prints and sends checks from the appropriate accounting system, and maintains complete vendor files.
• Inputs invoices into accounting system, codes them to the proper department and grant, and scans invoices to QuickBooks.
• Reconciles Credit Cards and Petty Cash weekly.
• Assists CFO in various other accounting duties as assigned.
• Serves as back-up to Grants Administrator.
• Performs other duties of a similar nature as may be required.

Qualifications

• Associate degree, preferably in accounting or related field.
• Three (3) years recent accounting experience.
• Non-profit accounting experience is a strong plus.

Skills and Knowledge

• Experience with federal contracts required.
• Strong working knowledge of Excel required with proven ability to create and manipulate worksheets.
• Proficient in Microsoft Word, Outlook, and Internet usage.
• QuickBooks, ADP Workforce Now experience preferred.
• Excellent organizational skills with proven attention to detail in work product.
• Experience working directly with people from diverse, racial, ethnic, and socioeconomic backgrounds.
• Excellent written and verbal communication skills and the ability to communicate specifically with an audience from diverse racial, ethnic, and socioeconomic backgrounds.
• An understanding of responses to traumatic life events, the concept of a trauma-informed environment, vicarious trauma and the need for self-care.

Compensation & Benefits

Pay: $22 - $25 per hour, 30–40 hours per week.

• Health insurance
• Vision insurance
• Life insurance
• Paid time off
• Employee assistance program

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or listen. The employee frequently is required to use hands or fingers, handle, or feel objects, tools or controls. The employee is occasionally required to stand, walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

It is the policy of West Side Catholic Center to provide reasonable accommodations to qualified individuals with a disability who are either applicants for employment or are current employees. Should you require any assistance or reasonable accommodation to complete this application or participate in interviews, please make a note on the application or notify the interviewer.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. West Side Catholic Center is pleased to be an Equal Opportunity Employer (EOE).

How to Apply

Email a cover letter and resume to Gretchen Anderson, Director of Human Resources, at ganderson@wsccenter.org with the subject “Payroll and Accounting Specialist Applicant,” or mail to: West Side Catholic Center, Attn: Gretchen Anderson, 3135 Lorain Ave, Cleveland, OH 44113.